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GENERAL BODY MEETING
17. [I] THE GENERAL BODY, ITS
COMPOSITION AND MEETINGS :
The
General Body of the Club shall comprise registered members of all
categories though only regular members shall have voting right in
all general meetings. Notwithstanding anything contained in the
Rules and sub-rules of this constitution only registered members of
the Club shall be allowed to attend the General Meetings and no
person who is not a member of the club shall be allowed to enter the
meeting hall or attend it. The General Body is the highest authority
as far as the affairs of the Club are concerned and it can override
or supersede any decision of the Managing Committee by a simple
majority of the total members of the Club present and voting.
(a)
There shall be four types of general meetings of the Club, Namely ;
(I) Annual General Meeting (ii) Special General Meeting by a simple
majority of the total members of the Club present and voting.
(b)
The Annual General Meeting of the Club shall come off on a Sunday or
holiday within one year of the new Managing Committee’s tenure.
(c )
Fourteen days clear notice shall be give for all General Meetings
including Annual General Meeting , specifying the agenda , venue and
time of the meeting.
(d)
The agenda of the Annual General Meeting shall be confined to
Presidents welcome address followed by presentation of Annual Report
accompanied by audited Balance Sheet by the Secretary of the
Managing Committee and discussion over the same by members and the
Secretary’s reply. No issue or subject unrelated to Annual Report
and audited Balance Sheet shall be normally raised by anyone present
in the meeting even though members may, in the interest of club,
submit proposals in writings which shall be adopted or rejected only
after the discussion over Annual Report and audited Balance Sheet
and Secretary’s reply come to an end. However, the President or
Presidium may in their discretion allow a member or group of members
to raise a subject unrelated to the main agenda for discussion only
after transaction of the business notified in the main agenda is
over, provided the exercise of such discretion is deemed urgent in
the interest of the Club.
[I]
The Secretary , on behalf of the Managing Committee and with it’s
prior approval may convene a special general meeting with a clear
fourteen days’ notice for discussion over an important issue, to
elicit opinion of members on dealing with a common problem or issue
facing the Club or the entire press community . No issue or subject
other than the one/ones specified in the notification shall be
normally raised or discussed in such special general meetings.
However, if the president, on being formally approached , is
satisfied that the issue sought to be raised in important in the
interest of the Club or profession he may permit the concerned
member to raise it only after the business earmarked in the agenda
has been disposed of to the satisfaction of all.
[ii]
Amendments to the Memorandum of Association, Rules or Constitution
of the Club shall be passed only in a special general meeting called
for the purpose with at least two third of the regular members of
the Club present and supporting such amendments by voting in any
form of putting signatures on the resolution and /or proposed
amendments. The secretary of the Club shall make available copies
of draft amendments either free of cost or in lieu of a reasonable
price immediately after issuing notification of the meeting to
members so that they can study and prepare them selves for
discussion or making suggestions for further amendments.
(f)
The Secretary in consultation with the Managing Committee shall
convene with a clear fourteen days notice an extraordinary general
meeting provided he is approached with a formal plea for such a
meeting in writing by at least one third of the total regular
members of the Club specifying the reasons why convening such a
meeting is needed. The receipt of such a formal plea in writing by
the Secretary shall be followed at the earliest by a meeting of the
Managing Committee for discussion over the issue. The Managing
Committee may decide in favour of verifying the genuinely of the
letter and authenticity of the signatures contained in it within a
week before authorizing the Secretary to issued notification for the
extra –ordinary general meeting the agenda of which shall remain
normally confined to the issues raised by signatories to the letter
seeking such a meeting . However , If the President , on being
formally approached, is satisfied that a separate issue sought to be
raised is important in the interest of the Club he may permit the
concerned member to raised it only after the business earmarked in
the agenda has been disposed of to the satisfaction of all.
(g)
The General Meeting of the Club shall come off on the day of
election to the Managing Committee and precede the actual casting of
votes by active members.
(h)
The agenda of the Biennial General Meeting shall be confined only to
President’s welcome address followed by presentation of Annual
Report along wit Audited Balance Sheet by the Secretary of the
outgoing Managing Committee and discussion over the same by members
and the Secretary’s reply. No issue or subject unrelated to the
Annual Report Audited Balance Sheet or interest of the Club shall be
raised by any one present in the meeting even though members may, in
the interest of the Club submit proposals in writing which shall be
adopted or rejected only after the discussion over Annual Report,
Audited Balance Sheet and Secretary’s reply come to an end.
[iii] QUORUM : The quorum for all meetings of the general body
shall be a clear one third of the total members of the club who
shall put their signatures on a resolution book or paper to record
their presence before the meeting starts. In the absence of quorum
at the time scheduled for the beginning of the meeting the President
shall adjourn the meeting for an hour and announce the commencement
of proceedings only after quorum is available.
[iii]
The incumbent President of the Club shall preside over all meetings
of the general body and his rulings on all points shall be final and
binding. However, the Managing Committee in its discretion may
nominate two veteran members of the Club to assist the President in
smoothly conducting the proceedings of general body as part of a
presidium.
[iv] All
decisions of the general body, except amendments to the constitution
the detailed procedure of which has been laid down hereinabove,
shall be passed by a simple majority of the total members of the
Club who shall extend their support to the decisions by voting in
any form or putting signatures on resolutions placed in the meeting.
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